Event Organiser: Endurotrek Ltd

Please read these Terms and Conditions carefully before registering. By completing your registration and paying your deposit/registration fee for an Endurotrek event in support of your nominated charity partner, you agree to be bound by the following conditions.
 

1. Registration & Payment Terms

• 1.1 Non-Refundable Deposit / Registration Fee: All registration fees and initial deposits paid at the time of entry are strictly non-refundable under any circumstances, as they cover immediate operational, administrative, and reservation costs incurred by Endurotrek Ltd.
   

• 1.2 Registration Options: Participants must select one of the following entry tiers at registration (or as specified on the event registration page):

  • Option A (Minimum Sponsorship 1): £75 Registration Fee + minimum fundraising pledge of £799.

  • Option B (Minimum Sponsorship 2): £215 Registration Fee + minimum fundraising pledge of £499.

  • Option C (Self-Funder / Own Place): Full event cost paid upfront + agreement to raise as much as possible for the nominated charity with no enforced minimum target.
     

2. Fundraising Commitments & Deadlines

• 2.1 50% Threshold Deadline: For charity-sponsored places (Options A and B), a minimum of 50% of your total fundraising goal must be received by the nominated charity (or credited on your official online fundraising page) no later than 4 weeks prior to the event date.

​​

• 2.2 Remaining Balance: The remaining 50% of the fundraising commitment must be remitted within 4 weeks following the completion of the event.

​

• 2.3 Failure to Meet Deadlines: If you have not reached the 50% threshold 4 weeks prior to the event date, Endurotrek Ltd and the nominated charity reserve the right to withhold your event place and participation materials without refund of your registration fee.

​

• 2.4 Gift Aid: Gift Aid does not count towards reaching your minimum fundraising target, in accordance with UK charity fundraising regulations.

​

3. Substitutions, Transfers & Withdrawals

• 3.1 Participant Substitution:

  • You may substitute another participant into your place up to 7 days prior to the event date.

  • A £50 administrative fee applies to all participant substitutions and must be settled prior to the replacement participant taking part.

  • The substitute participant must agree to these Terms and Conditions and assume responsibility for the remaining fundraising commitment.

​​

• 3.2 Event Transfer:

  • You may request to transfer your registration to another scheduled Endurotrek event up to 4 weeks prior to the original event date.

  • Requests made within 4 weeks of the event date cannot be transferred.

​​

• 3.3 Cancellations & Withdrawals:

  • Notice of withdrawal must be submitted in writing.

  • Withdrawals 12 weeks or more prior to the event: You may withdraw from the event. Your registration fee/deposit remains non-refundable, but you will be released from any further fundraising obligations.

  • Withdrawals within 12 weeks of the event: Registration fees remain non-refundable. Funds already donated/raised cannot be refunded to the participant under UK charity law and will remain with the nominated charity partner.

​​

4. Travel & Logistics

• 4.1 Participant Responsibility: Participants are fully and solely responsible for making their own travel and transport arrangements to the designated event start point and away from the finish location.

​​

• 4.2 Travel Delays & Costs: Endurotrek Ltd and its charity partners accept no liability for missed starts, travel disruptions, accommodation costs, or delays incurred whilst travelling to or from the event.

​​

5. Confirmation of Full Terms Coverage

Participants have full access to comprehensive Terms and Conditions covering:

• Fundraising Commitments: Outlining entry tiers (£75 + £799 target, £215 + £499 target, Self-Funder), remittance schedules (50% due 4 weeks prior), and compliance protocols across all partner charities.

• Cancellations & Withdrawals: Explicit rules for participant-initiated withdrawals (12-week threshold) and handling non-refundable deposits.

• Refunds: Clear guidelines defining non-refundable deposit terms and compliance with UK charity law regarding non-refundable donations.

• Travel Arrangements: Unambiguous terms placing full responsibility for transport logistics, arrival, and departure on the individual participant.